Applications are invited from interested and suitably qualified candidates for British High Commission Recruitment for Administrative Officer, Counter-Terrorism.
British High Commission is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organizational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, color, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. It maintains and develops relations between the UK and Nigeria.
We are recruiting to fill the following positions below:
Job Title: Private Office Administrative Assistant & Support
Job ref.: 32/19 ABJ
Grade: A2 (L)
Type of Position: Fixed Term
Duration of Post: 12 months
Start Date: 15 September 2019
Job Subcategory: Chancery
Type of Post: British High Commission
Job Category: Foreign and Commonwealth Office (Policy & Political roles)
Main Purpose of Job
- They will need to be proactive (for example, resolving issues by a telephone call or visit where more appropriate), have good judgement (including knowing when to escalate issues to team members) and be highly organised, keeping track of deadlines and requests.
- This will be a varied and interesting position – the jobholder can expect to develop a good background on CT and aviation security work across the mission.
- As well as the core duties set out in the job description, there will be scope to get out and about and more directly involved in your CT colleagues’ work, including on supporting deliver training or crisis exercising.
- The CT Administrator provides support across the work of the Counter Terrorism Team at Post.
- They will report to the Second Secretary Counter Terrorism and be responsible for providing support across the section, including the CT Police Liaison Officer (CTPLOs) and Aviation Security Liaison Officer (ASLO).
- The successful candidate will need excellent administration skills, and to be able to prioritise and cope well under pressure.
- On any given day, they will be working to a variety of CT colleagues and across various projects, with changing circumstances and priorities.
Roles and Responsibilities
- Supporting CTPLO work within Nigeria and the region including travel and accommodation bookings, and processing of expense claims.
- Supporting ASLO work within Nigeria and the region including travel and accommodation bookings, organising logistics for Capacity Development events and drafting of Note Verbales and other official correspondence.
- Ensuring ASLO Department for Transport expenditure records in-country are kept up to date and in line with FCO and DfT processes. Manage any programme budget and office expense reconciliation.
- Monitoring and assessing local media and other sources for news and developments in aviation security.
- Overall, co-ordinating administrative activities to ensure that the day-to-day operational needs of the team are met.
- Meeting co-ordination, including booking internal or external rooms, making diary appointments or invitations and arranging IT/catering/etc as required
- Arranging programmes for official visitors, including making flight and hotel bookings, facilitating visas, and passing on information to visitors on issues such as security, invoicing etc.
- General support to the team including co-ordinating stationery orders, transport requests, IT requests, drafting of meeting agendas, invitations or other documents as required.
- Supporting Head of CT Team, including co-ordinating travel and appointments within Nigeria and the region and providing policy/stakeholder management support as delegated.
- Information management including managing the shared folder and ensuring paper and electronic filing, storage and security of documents (particularly key documents such as briefings, contracts, invoices)
- Routine administrative support including bulk printing/photocopying/collating briefing or training packs
- Establishing and maintaining a contacts list and organogram for the team.
Essential Qualifications, Skills and Experience:
- Experience of providing administrative support in a busy working environment
- A high level of oral and written English skills
- Strong organisational skills including attending to detail, keeping track of deadlines, and ability to manage own work with limited supervision
- Strong collaborative and interpersonal skills including professional and confident communication with external stakeholders and team members
- IT skills including in MS Office applications Word and Excel
Desirable Qualifications, Skills and Experience:
- Prior experience of working with the UK or other governments, NGOs or similar organisations
- Additional IT skills including PowerPoint
- Project management skills or experience
- Knowledge/interest in counter-terrorism and aviation security issues in Nigeria
- Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
Starting monthly salary N387, 452
How to Apply
Interested and qualified candidates should:
- Please complete the application form in full as the information provided is used during screening. Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Abuja are subject to Terms and Conditions of Service according to local employment law in Nigeria.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to:
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- The British High Commission does not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- Please log into your profile on the application system on a regular basis to review the status of your application.
Application Deadline 4th August 2019.